---
title: UC San Diego Automates AP with Transcepta, Reducing Resources by 90%
description: "UC San Diego cut AP processing time by 90% with Transcepta, enabling a 24-hour turnaround and seamless Oracle Cloud migration.

===
Summarized Main Point of the Blog Text:

UC San Diego dramatically improved its Accounts Payable (AP) efficiency by implementing Transcepta, achieving a 90% reduction in processing resources, a 24-hour supplier payment turnaround, and a seamless transition to Oracle Cloud. This transformation allowed the university to automate over 60% of invoices, reduce outstanding credit memos by 97%, and reallocate staff to strategic initiatives, ultimately saving significant time, money, and resources."
---

[Case Studies ](https://test.transcepta.com/case-studies)

# [UC San Diego Automates AP with Transcepta, Reducing Resources by 90%](https://test.transcepta.com/case-studies/uc-san-diego)

 Written by [Transcepta](https://test.transcepta.com/case-studies/author/transcepta) | Mar 24, 2025 6:17:19 PM

## **About UC San Diego**

UC San Diego is a top-10 public university in the U.S. and a global leader in research and innovation. The university is dedicated to educating future leaders, fostering a culture of collaboration, and driving economic and societal impact. 

 

## **The Challenge**

UC San Diego’s Accounts Payable (AP) team struggled with a highly manual, inefficient invoice process that resulted in: 

- 27,000 invoices per month manually processed – requiring excessive staff resources 

-  Invoices arriving via postal mail – causing long processing times 

-  Manual data entry & approvals – slowing payment cycles 

-  Unmet supplier payment terms – delaying payments beyond the required 10-day window 

-  Lost cost-saving opportunities – inability to pay by virtual card 

-  AP team overwhelmed by supplier inquiries – due to lack of payment status visibility 

With extra staff needed in the mailroom, multiple FTEs for processing, and inefficient email-based approvals, the university was unable to keep up with supplier demands. They needed a scalable AP automation solution to improve efficiency, reduce costs, and enable a seamless ERP migration to Oracle Cloud. 

 

## **The Solution**

- After a comprehensive vendor search, UC San Diego selected Transcepta to automate and streamline their AP processes. 

- Seamless Supplier Onboarding – Transcepta digitally connected all suppliers, eliminating paper-based invoicing. 

-  AI-Powered Exception Handling – Automating invoice approvals and routing to the correct stakeholders. 

## **The Impact**<https://www.transcepta.com/request-a-demo/>

- Reduced AP approval time from 30 days to hours – enabling on-time supplier payments 

-  90% reduction in required AP staff – freeing resources for strategic initiatives 

-  97% decrease in outstanding credit memos – identifying and resolving inefficiencies 

UC San Diego transformed its AP department from a manual, paper-driven operation to a fully automated, digital-first system—saving time, money, and resources. 

 

[Request a demo today! ](https://test.transcepta.com/contact)

[View full post](https://test.transcepta.com/case-studies/uc-san-diego)

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