--- title: UC San Diego Automates AP with Transcepta, Reducing Resources by 90% description: "UC San Diego cut AP processing time by 90% with Transcepta, enabling a 24-hour turnaround and seamless Oracle Cloud migration. === Summarized Main Point of the Blog Text: UC San Diego dramatically improved its Accounts Payable (AP) efficiency by implementing Transcepta, achieving a 90% reduction in processing resources, a 24-hour supplier payment turnaround, and a seamless transition to Oracle Cloud. This transformation allowed the university to automate over 60% of invoices, reduce outstanding credit memos by 97%, and reallocate staff to strategic initiatives, ultimately saving significant time, money, and resources." image: https://test.transcepta.com/hubfs/transcepta/Imported_Blog_Media/UC%20Sandiego.png --- ![client-icon](https://2721148.fs1.hubspotusercontent-na1.net/hubfs/2721148/transcepta-2025/images/client-icon.svg) [ Supplier Login ](https://supplier1.transcepta.com/SupplierPortal/login) ![Question](https://test.transcepta.com/hubfs/transcepta/transcepta-2025/images/Question.svg) [ Supplier Help ](http://help.transcepta.com/) [![TR-Logo](https://test.transcepta.com/hubfs/transcepta/Imported%20images/TR-Logo.svg) ](https://test.transcepta.com/) [ Request Demo ](https://test.transcepta.com/contact) Resources > Case Studies # UC San Diego Automates AP with Transcepta, Reducing Resources by 90% [ Book a Meeting ](https://test.transcepta.com/contact) ![UC Sandiego](https://test.transcepta.com/hubfs/transcepta/Imported_Blog_Media/UC%20Sandiego.png) **Key Results: ** Same day supplier payment turnaround – down from 30 days --- 90% reduction in required resources – freeing staff for strategic initiatives --- 90%+ invoices straight-through processed – with no manual intervention --- 97% reduction in outstanding credit memos – unlocking $700,000 in savings --- Seamless ERP transition to Oracle Cloud – without disrupting supplier connections  "Transcepta enabled our team to reduce the resources required to process invoices by 90%. Before, our team manually processed every single invoice, requiring three full-time employees and two student interns. Now, because the majority of our invoices are processed automatically, we only need one part-time person to manage the remaining manual work."   – AP Administrator, UC San Diego    ## **About UC San Diego** UC San Diego is a top-10 public university in the U.S. and a global leader in research and innovation. The university is dedicated to educating future leaders, fostering a culture of collaboration, and driving economic and societal impact.    ## **The Challenge** UC San Diego’s Accounts Payable (AP) team struggled with a highly manual, inefficient invoice process that resulted in:  - 27,000 invoices per month manually processed – requiring excessive staff resources  -  Invoices arriving via postal mail – causing long processing times  -  Manual data entry & approvals – slowing payment cycles  -  Unmet supplier payment terms – delaying payments beyond the required 10-day window  -  Lost cost-saving opportunities – inability to pay by virtual card  -  AP team overwhelmed by supplier inquiries – due to lack of payment status visibility  With extra staff needed in the mailroom, multiple FTEs for processing, and inefficient email-based approvals, the university was unable to keep up with supplier demands. They needed a scalable AP automation solution to improve efficiency, reduce costs, and enable a seamless ERP migration to Oracle Cloud.    ## **The Solution** - After a comprehensive vendor search, UC San Diego selected Transcepta to automate and streamline their AP processes.  - Seamless Supplier Onboarding – Transcepta digitally connected all suppliers, eliminating paper-based invoicing.  -  AI-Powered Exception Handling – Automating invoice approvals and routing to the correct stakeholders.  ## **The Impact** - Reduced AP approval time from 30 days to hours – enabling on-time supplier payments  -  90% reduction in required AP staff – freeing resources for strategic initiatives  -  97% decrease in outstanding credit memos – identifying and resolving inefficiencies  UC San Diego transformed its AP department from a manual, paper-driven operation to a fully automated, digital-first system—saving time, money, and resources.    [Request a demo today! ](https://test.transcepta.com/contact) - - - ## More case studies ![](https://test.transcepta.com/hubfs/transcepta/Imported_Blog_Media/7eleventranscepta.png) ![time](https://test.transcepta.com/hubfs/transcepta/time-icon.webp) 1 minute read ## [7-Eleven Achieves 100% Digital Invoicing with Transcepta](https://test.transcepta.com/case-studies/7-eleven-achieves-100-digital-invoicing-with-transcepta) Overview 7-Eleven, a household name in the convenience store industry, is synonymous with... ![](https://test.transcepta.com/hubfs/transcepta/Imported_Blog_Media/RTX%20brand%20photo.svg) ![time](https://test.transcepta.com/hubfs/transcepta/time-icon.webp) 1 minute read ## [How RTX Leverages Transcepta to Automate its Accounts Payable Department Globally](https://test.transcepta.com/case-studies/rtx) About RTX RTX is a technology and innovation leader specializing in defense, civil government, and... [ View all case studies ](https://test.transcepta.com/case-studies) [![transcepta](https://info.transcepta.com/hubfs/Imported%20images/TR-Logo.svg) ](https://test.transcepta.com/) **Transcepta, LLC** 135 Columbia, Suite 202 Aliso Viejo, California 92656 **Sales:** [info@transcepta.com](mailto:info@transcepta.com) +1 (888) 221-2026 Option 1 #### Platform #### About #### Resources - - - - © 2026 Transcepta, LLC - [Privacy Policy](https://test.transcepta.com/privacy-policy) - [Security Policy](https://test.transcepta.com/security-policy) - [Terms of Use](https://test.transcepta.com/terms-of-use) - [Accessibility](https://test.transcepta.com/accessibility) ![](https://px.ads.linkedin.com/collect/?pid=1526620&fmt=gif) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Transcepta", "url" : "https://test.transcepta.com/case-studies/author/transcepta" }, "dateModified" : "2026-06-29T14:11:31.867Z", "datePublished" : "2025-03-24T18:17:19.000Z", "headline" : "UC San Diego Automates AP with Transcepta, Reducing Resources by 90%", "image" : [ "https://test.transcepta.com/hubfs/transcepta/Imported_Blog_Media/UC%20Sandiego.png" ], "mainEntityOfPage" : { "@id" : "https://test.transcepta.com/case-studies/uc-san-diego", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://test.transcepta.com/hubfs/transcepta/Imported%20images/TR-Logo.svg" } } } ``` ```json { "@context": "https://schema.org", "@type": "WebPage", "name": "UC San Diego Automates AP with Transcepta, Reducing Resources by 90%", "url": "https://test.transcepta.com/case-studies/uc-san-diego", "description": "UC San Diego cut AP processing time by 90% with Transcepta, enabling a 24-hour turnaround and seamless Oracle Cloud migration. === Summarized Main Point of the Blog Text: UC San Diego dramatically improved its Accounts Payable (AP) efficiency by implementing Transcepta, achieving a 90% reduction in processing resources, a 24-hour supplier payment turnaround, and a seamless transition to Oracle Cloud. This transformation allowed the university to automate over 60% of invoices, reduce outstanding credit memos by 97%, and reallocate staff to strategic initiatives, ultimately saving significant time, money, and resources.", "inLanguage": "en", "datePublished": "24.03.2025 14:17:19", "author": { "@type": "Organization", "name": "Transcepta" }, "publisher": { "@type": "Organization", "name": "Transcepta", "logo": { "@type": "ImageObject", "url": "https://info.transcepta.com/hubfs/transcepta-logo.svg" } } } ```